Facilities Management Specialist

Job Description:

• Oversee the maintenance of office facilities, workspaces, and operational equipment (excluding IT assets).
• Manage office support services, including housekeeping, security, receptionist, drivers, courier, and document handling.
• Coordinate employee transportation, official vehicle maintenance, insurance, and tax administration.
• Manage meeting room scheduling and provide logistical support for company events and activities.
• Handle petty cash administration, payment documentation, and coordinate with the Finance Department.
• Manage outsourced personnel and maintain relationships with outsourcing andprocurement vendors.
• Support emergency response procedures, including basic first aid (P3K).
• Ensure timely follow-up of internal and external audit findings.

Requirements:

• Min. Bachelor Degree
• Minimum 5 years of relevant experience in facilities management/general affair/general services.
• Strong organizational and multitasking skills, with keen attention to detail.
• Experience in office facilities, general affairs, or workplace services management is an advantage.
• Good communication and vendor management skills.
• Ability to respond calmly and effectively in emergency situations.
• Familiarity with basic administrative and financial documentation processes (petty cash, invoices, vendor payments).
• A collaborative, service-oriented mindset.