Secretary & Support

Qualifications:

• Minimum Diploma (D3) in Secretarial Studies, Business Administration, or a related field.
• Minimum 1 year of experience in secretarial, administrative, or related roles.
• Excellent verbal and written communication and interpersonal skills.
• Ability to work under pressure, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Strong initiative, proactive attitude, and ability to multitask effectively.
• Good command of English, both written and spoken.
• Proficient in Microsoft Office, particularly MS Word, MS Excel, and MS Outlook.
• Proficient in Canva for creating presentations, reports, and other visual materials is an advantage.
• Strong organizational skills with high attention to detail.

Responsibilities:

• Manage the SEVP/Division Head meeting and non-meeting agenda, including scheduling and coordination with related parties.
• Prepare meeting logistics and materials, including room setup, equipment, consumption, and reservations.
• Handle the full document and correspondence cycle (receiving, preparing, routing for approval/signature, and distributing letters and reports).
• Act as primary point of contact by screening calls, correspondence, and visitors, and professionally receiving guests and clients.
• Coordinate administratively with internal and external parties on business agenda and reporting matters.
• Arrange business travel and provide administrative support for the SEVP/Division Head work-related personal needs.
• Assist in monitoring administrative/operational matters and preparing periodic reports as required.
• Perform other administrative and secretarial duties as assigned.